Each year, about 40 million employees relocate for a variety of reasons, including a new job or because a family member migrated. Regardless of the reason, moving from one office or city to another can be a stressful and overwhelming experience.
You don’t want to make it more difficult on yourself by making common office relocation mistakes.
Even if you’re not relocating, you may want to consider whether your office layout or location is the best for your workers.
Let’s take a look at these relocation mistakes and how to avoid them.
1. Packing Too Late
One of the most common mistakes people make when relocating their office is waiting until the last minute to start packing. This can lead to a rushed job, which can result in damage and even loss of items. To avoid this, be sure to pack everything securely and add a label for boxes.
It is also important to have a plan for where everything will go in your new office so that you can unpack and set it up as efficiently as possible.
2. Forgetting To Update Your Address
This can be a big problem, especially if you use your address for business purposes. If you forget to update your address, you could end up losing customers or clients. To avoid this, be sure to update your address as soon as you know you’re moving.
You can update your address online or by contacting your local post office.
3. Skimping On Insurance
When relocating an office, business owners often skimp on insurance in an effort to save money. This is a mistake that can end up costing the business a lot of money if something goes wrong during the move. It is important to make sure that all of the equipment and furniture are properly insured so that they can be replaced if it is damaged during the move.
By taking the time to get adequate insurance, business owners can avoid costly mistakes that can end up costing them more in the long run.
4. Not Hiring A Professional
One of the biggest mistakes is not hiring the best local moving company to help with the move. Hiring a professional company can save you time, money, and a lot of stress. They can help you plan, pack up your office, and make sure everything is moved safely and efficiently.
5. Not Notifying Employees Early Enough
Don’t underestimate the importance of communication. Make sure everyone knows the office relocation timeline for the move and what their responsibilities are. This will give them time to prepare for the change, and avoid any disruptions to their work schedule.
Trying to keep the move a secret can backfire, and cause undue stress for everyone involved.
6. Last-Minute Shipping
When possible, ship items ahead of time to avoid last-minute rushes. And be sure to track all shipments so you can stay on top of any delays or problems.
Make a list of everything that needs to be shipped, and be sure to include any special instructions. Once you have your list, you can start to develop a shipping timeline and budget.
Avoid These Common Office Relocation Mistakes
There are a few common office relocation mistakes that can easily be avoided with a little prior planning. Make sure to allow ample time to plan, create a budget and timeline, and communicate with all employees ahead of time.
With a little thought and preparation, your office move can go smoother than expected!
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