With more people working remotely than ever before, gathering employees in one place can seem like an impossible task.
In fact, some publications suggest that corporate events are pointless if they don’t deliver an unforgettable sensory experience.
Are you ready to impress your next corporate client with an exceptional event? If so, read our complete guide to event planning for companies.
Corporate Event Planning 101
Planning a company event can be a rewarding project when you have access to the right tools and resources. Before you begin planning an event for your team, gather as many resources as possible.
Resources like event supplies, catering options, and available venues are a great place to start. Make sure to stay connected with the goals of your event and fellow employees.
Check in often with the attendees and management to get feedback on your decisions during the planning process. Pro tip: establishing a line of communication early on can help mitigate problems in the future.
Another key to creating a successful event is building up a sense of anticipation. Don’t forget to create beautiful countdowns to events during the planning phase as well.
Creating a Fun Business Setting
Who said that company events had to be boring? Make your attendees happy that they came! Creating a fun business setting is the best way to accomplish that.
There is a fine line between entertaining and inappropriate. Every business, in fact, has its own blend of formal and informal qualities. It is up to you to create the perfect blend of professionalism.
During the initial consultation period with your corporate client, be sure to ask about the atmosphere that the business would like to create at this event.
Networking events, for example, are usually more informal than a conference or ambassador luncheon. Work with your client closely to discover the theme, tone, and mood they are hoping to create.
Theme Ideas for Company Events
Speaking of themes, playing with curated ideas can help you create a personalized theme for any company’s event. Don’t worry, creating a theme does not have to be stressful or complicated.
Begin by researching the company’s mission statement, logo design, and branded colors. These elements can help you assemble a unique theme for your client. Here are some popular themes to consider.
Seasonal holidays like Halloween and Christmas are easy themes to schedule an event around. If your company remains secular then consider planning the event around financial quarters or changing seasons.
The Best Event Planning Checklist
When it comes to planning a stellar company event, there is an abundance of duties to keep track of. What if there was an easy way to manage the high number of tasks?
Planning an event might seem overwhelming, when you take it task by task, however, it is easier than you think! Here is an updated event planning checklist to get you started:
- Research your client company heavily
- Gather a list of necessary resources
- Curate a personalized event theme
- Scout for possible venue locations
- Propose a reasonable budget for the event
- Inform attendees about the event’s date
- Contact prospective catering companies
- Purchase goods and services for the event
- Communicate regularly with your client
- Send out RSVP invitations to attendees
These are just a few of the possible tasks that you can enjoy completing as you being to prepare for a company event of your own. Remember to personalize the event as much as possible!
Enjoyable Team Building Activities
Icebreakers and bond builders are an important part of any company event. If you are hoping to plan an unforgettable occasion then come prepared with plenty of these in your pocket!
Enjoy team-building exercises do not have to be juvenile or overrated. There are plenty of free ideas to take advantage of available on the internet.
Search for “adult” or “mature” bond builders and the results may surprise you. Pro tip: implement an icebreaker into the event that you would enjoy being a part of!
Catering a Company Event
The first thing on every guest’s mind will most likely be, food! After they view your stunning decorations and enjoy the venue you scouted, they will be ready to eat and relax.
Catering is the norm when it comes to company events. If you choose to go this route, make sure to communicate with attendees beforehand.
Keep any dietary restrictions in mind and offer as many choices as possible to make everyone feel included and prioritized.
If the budget allows, indulge in a delicious dessert and coffee break! The caffeine will help facilitate conversation and networking potentials.
Tips for Networking Event Hosts
Prepping to host a networking event in the near future? There are a few tips that you should keep in mind as you begin to curate the fine details for your event.
Networking is all about first impressions and space to move freely. Facilitating movement and conversation is key for these events!
Another networking tip involves attire and mood. Consider implementing an informal dress code so that people show up relaxed and ready to meet new associates.
Enjoy Event Planning for Companies!
Now you know all about what it takes to begin enjoying event planning for companies. Are you ready to plan an unforgettable occasion?
Remember, research is key when it comes to planning a personal event for your company. Good luck!
Still in need of innovative inspiration? Be sure to read our other blog posts to become updated on the latest trends and tips!